SCHOLARSHIP HOLDER'S GUIDE
Fonds de recherche du Québec - Société et culture
NOTE : In the event of a discrepancy between the English and French versions of this Guide, the French version shall prevail, the French version being the FRQSC's official version.
Updated : April 24, 2012
1. ACCEPTANCE OR REFUSAL OF SCHOLARSHIP
1.1.1 Change in duration of scholarship
2. RESPONSIBILITIES
OF SCHOLARSHIP HOLDER
2.2 Mailing address
2.3 Income tax
2.7 Progress report or scholarship reinstatement
2.8 Final report
2.9
Acknowledgement of financial support received from the Fonds
3. RULES
GOVERNING SCHOLARSHIPS
3.1 Conditions of financial support
3.4 Duration of financial support
3.7 Remunerated work
3.7.1
Employment
3.7.2
Internship
3.8 Deferral of payment or interruption of scholarship
3.8.1 Acquisition of relevant experience
3.8.2
Sick leave or leave for family reasons
3.8.3
Parental leave
3.9
Cancellation of instalment or scholarship
3.11
End of the Master's or doctoral program and obtaining a degree
3.12
Confirmation of scholarship
4. CHANGES IN
CONDITIONS OF SCHOLARSHIP
4.4
Change in research project
5. FINANCIAL ASSISTANCE
FOR INTERNSHIPS
5.1
Program objectives and Target group
5.3.1
General rules
5.3.2
Restrictions
5.3.3
Eligibility period of internship
5.3.4
Location of internship
5.3.5
Scientific supervision
5.3.6
Enrolment
5.3.7
Number of internships allowed
5.3.8
Duration of internship
5.4
Application form and required documents
5.6
Funding decisions notifications
5.8
Description of financial assistance
5.8.1
Tuition fees
5.8.2
Travel allowance
5.8.3
Living expenses
5.9
Rules governing stacking of scholarships
5.10 Internship report
6. EXTRACTS
FROM APPLICABLE LEGISLATION, POLICIES AND RULES RELATED TO ETHIC (French version only)
6.1 Principe général
6.2 Principe devant guider ceux qui font la recherche
6.4 Traitement des allégations touchant le non-respect des
règles d'éthique en recherche
6.5 Sanctions pour information fausse ou trompeuse
The
Scholarship Holder’s Guide is complementary to the Scholarship program rules : the latter prevails over the former.
|
FOREWORD |
|
The Scholarship Holder's Guide
details some provisions in the rules governing scholarship programs of the
Fonds de recherche du Québec - Société et culture.
It provides essential information about the forms for accepting or refusing the
scholarship and for requesting the scholarship payments for which the grant holder qualifies.
This Guide is intended for use by all grant holders of the Fonds regardless of the scholarship program and the year the grant was obtained. Each year, modifications are being made to the Guide (usually in April). The grant holder should always comply with most recent rules during the entire duration of the scholarship. Any change request in the grant holder's personal file (Dossier du boursier) must be made according to the most recent version of the Guide.
The Fonds de recherche du Québec - Société et culture receives annual appropriations from the Government of Québec to fund its scholarship programs. It then undertakes annuel commitments, subject to the availability of funds. The Fonds reserves the right to change the value of its scholarships, its program rules and the Scholarship Holder's Guide without prior notice. The «Quoi de neuf ?» item the «Dossier du boursier» section must be consulted on a regular basis to keep abreast of changes.
ANY QUESTIONS?
If the answer you are looking
for is not in this Guide, e-mail us at the following addresses :
Master’s scholarship :
boursesm.sc@frq.gouv.qc.ca
Doctoral scholarship :
boursesd.sc@frq.gouv.qc.ca
When requesting information by
e-mail, make sure you enter your application number in the Subject window.
You can phone the scholarship
division at (418) 643-7582 or 1-888-653-6512 (if you are outside the Québec
City area but on the North American continent), extension 3135 or 3163.
You may also fax documents to the Fonds : (418) 644-5248. Make sure to include your name, PIN
and application number.
Note that it is not necessary to
mail or fax the information you send to the Fonds electronically, except for
the signed progress report.
|
|
CHAPTER 1 - ACCEPTANCE OR REFUSAL
OF SCHOLARSHIP |
|
|
1.1 Terms and conditions
|
|
If you are offered a Fonds scholarship, you must, within 10 business days of
the date of the notice of scholarship :
- If there are changes to be made
with regard to your scholarship application : Submit
any changes in the conditions of your scholarship for approval by filling
out a «Demande de modification ou de mise à jour du dossier» form found in
your «Dossier du boursier». You will receive a reply, and if all is in
order, you may accept the scholarship;
or
- If there are no changes to be
made with regard to your scholarship application: Complete
and submit the «Acceptation or refus de la bourse» form found in your
«Dossier du boursier».
When we have received your
electronic «Acceptation ou refus de la bourse» or «Demande de modification ou
de mise à jour du dossier» form, the 10-day deadline will be deemed to have
been met . Within 10 business days the Fonds will
confirm that your reply has been processed.
Advice : Make sure your
e-form has been submitted by verifying if the mailing date appears next to the
link «Acceptation ou refus de la bourse» in your «Dossier du boursier».
|
1.1.1 Change in duration of scholarship |
|
The duration of financial
support is based on the information provided in the scholarship
application regarding the start and end dates of the program of study. Any
changes in the duration of the scholarship you have been granted
must be made before you submit your first request for instalment to the Fonds («Demande de versement»).
No request to change the duration of funding will be accepted after that
deadline.
|
1.2
Acceptance of scholarship |
|
|
You may
accept the scholarship only if you respect the following conditions :
- You
are or will be enrolled as a full-time student this summer, next fall or
winter, in the program for which you received the scholarship. If you wish
to make changes in your original scholarship application, you must
complete the «Demande de modification» form and receive authorization from
the Fonds before accepting the scholarship;
- You
have accepted a Master’s or doctoral scholarship from SSHRC, NSERC or CIHR
for the current year but the Fonds Société et culture offers a scholarship
of higher value or longer duration (see section 3.6
Stacking of scholarships);
- You
are not receiving any scholarship other than those mentionned above and for
which stacking is prohibited;
- You
agree to comply with the rules pertaining to remunerated work (see section
3.7 Remunerated work).
|
|
1.3
Refusal of scholarship |
|
You must refuse the scholarship in
the following cases :
- You
have accepted another scholarship that cannot be stacked, except for a
Master’s or doctoral scholarship from NSERC, SSHRC or MRC (see section 3.6 Stacking of scholarships);
- You
have accepted full-time employment for more than one academic term per
year covered by the financial support of the scholarship you are granted
(see section 3.8.1 Acquisition of relevant
experience);
- You
are unable to begin your study or research program before next January 15,
the deadline for activating your scholarship payments (see section 3.2 Start date of scholarship);
- You
are or you will be enrolling as a part-time student;
- You
have withdrawn from your program.
|
|
CHAPTER 2 - RESPONSIBILITIES OF
SCHOLARSHIP HOLDER |
|
|
|
2.1
Compliance with rules |
|
You must
comply with all rules pertaining to scholarship programs set out in the most
recent Guide for the duration of your financial support. You must also abide by
the rules set out in the rules governing research ethics and integrity (see
section 6 Extracts from applicable legislation, policies and rules related to ethic).
|
|
2.2
Mailing address |
|
You are
responsible for notifying the Fonds of any change in your e-mail address or
your mailing address. We must be able to reach you at these addresses at all
times. A missing or incorrect address could delay your scholarship payments or
lead to cancellation of your scholarship.
The Fonds does not recommend the
use of a postal box as your only address. Because of the difficulty the Fonds has
had communicating with scholarship applicants via MSN HOTMAIL, we ask that you
use another server for your e-mail address, if possible.
Your e-mail address is essential to ensure
rapid processing if we have to contact you.
|
2.3
Income tax |
|
You are responsible for paying all income tax owing on amounts you receive from
the Fonds. Note that the Fonds does not withhold taxes at source on scholarship
payments made during the tax year.
The date of deposit
determines the year in which you must declare an instalment as personal income
for tax purposes. Payments for the winter academic term are therefore made only
after January 1.
Canada Revenue Agency T4A slip and
the Relevé 1 form from Revenu Québec are sent to your mailing address in
February of the year following the relevant taxation year.
The tax
information in this Guide is meant to serve as a guideline only. The Fonds
declines all responsibility for the validity of the income tax information in this
section.
Revenu
Québec
Allowances
for living expenses, tuition fees and travel allowances constitute taxable
income. However, Master’s and doctoral scholarships and postdoctoral
fellowships are not taxable. This exemption also applies to NSERC, SSHRC and
CIHR scholarships.
Revenu
Québec (some useful links) :
Canada
Revenue Agency
Master’s and
doctoral scholarships, postdoctoral fellowships, and allowances for living
expenses, tuition fees and travel allowances constitute taxable income.
However, the full scholarship amount students receive for studies, furthering
their studies or upgrading their studies for a program entitling them to an
education bursary is not taxable.
Canada
Revenue Agency (some useful links) :
|
|
2.4
Request for instalment |
|
Note : The summer instalment is not paid
until the first Thursday of May, the fall instalment, the first Thursday of
September, and the winter instalment, the second Thursday of January.
To receive your scholarship
instalment at the beginning of each academic term you must :
- Complete a request for
instalment found in your «Dossier du boursier» and declare any other
scholarships or employment income. The form for requesting instalment is
available one month before the beginning of the academic term to be
funded. Deadlines for requesting payments for each academic term are as follow : Summer term : July 1, Fall
term : November 1, Winter term : March 1. Request for instalment
after the deadline has expired is cancelled for the academic term in
question. If two consecutive instalments are unclaimed, the scholarship is
cancelled. Refer to the instalment schedule section in your personal file to
know the processing and payment
dates;
- Verify
the information regarding the conditions of your scholarship and provide
your banking particulars in Québec;
- Comply
with the directives for full-time student enrolment.
If you are
attending a university in Québec or the University of Ottawa :
- You do not have to submit proof
of full-time studies. Confirmation will be submitted to the Fonds by your
university after your enrolment.
If you are attending a university outside Québec :
-
You must ask the registrar of your university to send to the Fonds an official confirmation of full-time enrolment in your study program. The confirmation must include the following :
- Your surname and given name;
- Your File number;
- Date of first enrolment in the program for which you
received the scholarship;
- The name of the program and the degree for which you
are enrolled;
- The period covered by the confirmation (precise dates);
- Your status as a full-time student for the period in
question.
If possible,
the institution should submit a confirmation covering a
full academic year. To obtain the last payment of the scholarship, the Fonds reserves the right to request confirmation of full-time enrolment specifying the end date of the program of study. The Fonds accepts confirmations by fax provided your
application number appears on the document.
|
|
2.5
Updating file information |
|
If your
situation changes after you have sent in your acceptance form or your requests
for instalments, you must update your personal file by completing the «Demande de
modification ou de mise à jour du dossier» form.
|
|
2.6
Name of research director |
|
You must
provide the name, address and telephone number of your research director on the
request for instalment form. This information is optional for your first two
payments but mandatory for the third and following.
|
|
2.7
Progress report or scholarship reinstatement |
|
If you are
eligible for more than three payments, you must submit a progress report for
every three academic terms of the scholarship in order to state the advancement of your studies. The progress report is part of
your third and sixth requests for payment. No progress report is required for
the final funding term.
If you have
accepted another scholarship of shorter duration than that granted by the Fonds
de recherche du Québec - Société et culture for the first year of your
Master’s degree or the first two years of your doctoral studies, you must
submit a progress report in order to receive the Fonds scholarship for the last
year, if you qualify. This report is included in the first request for
instalment form.
The following information is
required :
- Describe
your achievements in the past year. Where applicable, indicate any changes
other than those that must be authorized under the rules. Also, master’s
applicants must provide a brief description of their research project.
- Determine
the time frame of the main phases leading up to drafting of your thesis or
dissertation.
- Indicate
the projected academic term for submitting your thesis or dissertation and
indicate your research director’s name, address and telephone number.
- Where
applicable, indicate the name of your new thesis or project director.
- When
you have made your request for payment, you must print your progress
report, sign it and give it to your director so he can sign his
declaration. Then, fax the progress report to the following fax
number : (418) 644-5248; or send a digitized copy (PDF file) of the
signed progress report to the following e-mail address : bourses.sc@frq.gouv.qc.ca.
Continuation
of your scholarship is contingent upon a satisfactory progress report.
|
2.8
Final report |
|
|
You must
submit a final report to the Fonds Société et Culture. You will receive an e-mail
when the final report form is available in your «Dossier du boursier» (about a
month following the last academic term for which you received funding).
Complete the report and e-mail it. Any future financial support in another
program will be conditional on receipt of your final report.
Special
provisions for Bourses du Québec en matière de francophonie
canadienne scholarship (C7) holders
You are
invited, for the purpose of sharing knowledge, to send the Fonds Société et
Culture the following documents :
- A
brief summary of your thesis or dissertation (5 to 10 pages) with your
research findings and prospects;
- A
digital copy of the thesis or dissertation;
- A
copy of any publication you have authored.
These documents
will be forwarded to the Secrétariat aux affaires intergouvernementales
canadiennes (SAIC) and will be given wider distribution if you authorize such
action.
|
|
2.9
Acknowledgement of financial support from the Fonds |
|
You must
acknowledge the financial support received from the Fonds
and/or its partners in any distribution of the research findings for projects
fully or partly funded by the agency.
|
· |
CHAPTER
3 - RULES GOVERNING SCHOLARSHIPS |
|
|
|
3.1
Conditions of financial support |
|
You must
request payment of your scholarship instalment each academic term.
You must be
enrolled full-time in the program for which you received the scholarship for
the duration of financial support.
If, during
an academic term, you no longer meet the conditions
for financial support, you must reimburse the full amount received for that
term. If you are entitled under section 3.8 Deferral of
payment or interruption of scholarship to defer the instalment to the end
of your eligibility period, you may apply to do so.
Exception
for BMP scholarship:
If you are a holder of a workplace scholarship (BMP)
and are enrolled part time, the entire scholarship will be cancelled
(cancelling one instalment only is not possible).
The
scholarship is granted for the duration of your tenure, subject to the
provision of satisfactory progress reports.
For the
duration of your scholarship, you are required to maintain your Canadian
citizenship (or permanent resident status) and to remain a resident of Québec
within the meaning of the
Health Insurance Act and the Regulation
respecting eligibility and enrolment of persons in respect of the Régie de
l’assurance maladie du Québec, and the Income Tax Act and Regulations of Québec. Scholarship holders from francophone and Acadian communities of the Bourses du
Québec en matière de francophonie canadienne (C7) program agrees to maintain their
Canadian citizenship (or permanent resident status) and to remain residents of
a Canadian province other than Québec, besides respecting the conditions of
place of studies of the program.
If you are
not a Canadian citizen, you may not use the
scholarship to carry out studies or an internship outside Canada.
If you are
employed or on a sabbatical or study leave or any other form of leave with pay
and/or salary replacement and/or any other form of indemnity tied to your leave
and representing more than 50% of your usual salary, you are not eligible for
scholarship instalments. However, if you receive deferred pay for the purpose
of pursuing studies, this restriction does not apply.
If you are
taking preparatory or qualifying studies, you are not eligible for the
scholarship.
|
|
3.2
Start date of scholarship |
|
The start date of the scholarship
refers to the academic term during which the first instalment of your
scholarship may be claimed.
The scholarship comes into effect necessarily between May 1st and January 15th following the announcement of awards and the offer of a scholarship.
If the study program for which you
received the scholarship has not yet begun as the scholarship is awarded, the
scholarship starts in the academic term corresponding to your first enrolment,
at the latest January 15th following its offer.
It may not be transferred from one year to another, with certain exceptions.
You must submit a «Demande de modification» for any change in the start date of
your scholarship.
Considering
your study program has already begun at the time the scholarship is
awarded :
- If
the scholarship is awarded before May 1st, it necessarily starts with the
first summer academic term following the awarding;
- If
the scholarship is awarded on or after May 1st, it starts with the summer
academic term following the awarding or, at the latest, the fall term
following the awarding. When a scholarship is awarded after May 1st, payment
of instalments may be made retroactively, beginning with the summer term,
if you qualify for the scholarship payments.
The
scholarship is not retroactive and academic terms completed prior to summer are
not covered.
|
|
3.3
Tenure of scholarship |
|
The tenure
of the scholarship refers to the period during which you may receive
instalments of the scholarship that you have been awarded.
Tenure of the Master’s scholarship
The period during
which you may receive Master’s scholarship instalments is limited to the first
nine academic terms of enrolment in the Master’s program for which the
scholarship was granted.
Tenure of the doctoral scholarship
The period
during which you may receive doctoral scholarship instalments is limited to the
first fifteen academic terms of enrolment in the doctoral program for which the
scholarship was granted.
Tenure for scholarship holders
enrolled directly for a doctorate after earning an undergraduate degree or who
have fast-tracked to a doctorate
Scholarship
holders who enrol directly for doctoral studies after earning an undergraduate
degree or who have fast-tracked into a doctoral
program may receive instalments during the first eighteen academic terms of
enrolment in the doctoral program.
|
3.4
Duration of financial support |
|
The duration
of financial support refers to the number of instalments you may receive within
the tenure of your scholarship (see section 3.3 Tenure of
scholarship).
The duration
of financial support may not exceed the tenure of your scholarship.
The duration
of financial support is determined on the basis of information regarding the
start and end dates of the study program indicated in your scholarship application.
Important notice : Any request to
change the duration of the scholarship you have been awarded must be submitted
to the Fonds before your first request for instalment. No request to change in
the duration of financial support will be accepted after you have submitted the
request for the first instalment of your scholarship to the Fonds (see section 1.1.1 Change in duration of scholarship).
As defined
in 1.4 of the Common rules and regulations, the Fonds contributes to
supporting your graduate studies financially for no more than fifteen academic
terms. The terms supported financially by any agency which allows partial
stacking are deducted from the duration of financial support you are offered by
the Fonds. To calculate the duration of your funding, the Fonds takes into
account the number of academic terms you have completed at the graduate level
for which you received financial support.
Duration of funding for a Master’s
degree
If you
receive a Master’s scholarship from the Fonds Société et Culture, the
scholarship will end at the sixth academic term of financial support or at the
end of studies (the date entered in your scholarship application), whichever is
shorter.
If you
continue to the doctorate without having used all of the payments provided by
your Master’s scholarship, you may use one instalment only to begin your
doctoral studies (see section 4.5 Change in level of study).
If you
fast-track to the doctoral level without a Master’s degree, you may use the
remaining instalments to begin your doctorate (see section 4.5
Change in level of study).
Duration
of funding for a doctoral degree
If you
receive a doctoral scholarship from the Fonds Société et Culture, the
scholarship will end at the ninth academic term of financial support or at the
end of studies (within five years as of the start date for the doctoral program
or the date entered in your scholarship application, whichever is shorter.
If you
continue to the postdoctoral level without having used all of the payments
provided by your doctoral scholarship, you may use one instalment only to begin
your postdoctoral research internship (see section 4.5 Change in level of
study).
|
|
3.5
Value of scholarships |
|
|
|
Master’s
scholarships (programs B1, A2, C7, N1)
The value of
a Master’s scholarship is $15,000 per annum, or $5000 per eligible academic
term. A term covers four months. The total value of your scholarship is determined
by the duration of financial support, calculated based on the information in
your application file.
If the
information in your application file contains errors, you may request a
correction by completing the «Demande de modification ou de mise à jour du
dossier» form. For corrections regarding the duration of financial support,
make sure to send the Fonds all attestations and information required to revise
the original calculation, before the first request for an instalment.
Doctoral
scholarships (programs B2, A2, N1)
The value of
a doctoral scholarship is $20,000 per annum, or $6,666 per eligible academic
term. A term covers four months. The total value of the scholarship is
determined by the duration of your financial support, calculated based on the
information in your application file.
If you are
fast-tracking into a doctoral program, the date of first enrolment may not
correspond to the actual date your doctoral program starts.
If the
information in your application file contains errors, you may request a
correction by completing the «Demande de modification ou de mise à jour du
dossier» form. For corrections regarding the duration of financial support,
make sure to send the Fonds all attestations and information required to revise
the original calculation, before the first request for an instalment.
Doctoral
scholarship C7 (Programme de Bourses du Québec en matière de francophonie
canadienne)
The value of
the doctoral scholarship is $25,000 per annum for the first two years, or
$8,333 per eligible academic term. A term covers four months. The value of the
scholarship for the third year is $20,000, or $6,666 per eligible academic
term. A term covers four months. The total value of your scholarship is
determined by the duration of your financial support, calculated based on the
information in your application file.
|
|
3.6
Stacking of scholarships |
|
Stacking
of scholarships prohibited
The Fonds
provides complementary funding which is added to public or charitable foundation
awards granted on merit. Stacking of scholarships is therefore prohibited with
federal or provincial (Québec) department, organization or agency merit
scholarships, and with public charitable foundation scholarships, unless
agreements have been signed by these agencies and the Fonds within the
framework of targeted joint initiatives. The holder of a
Fonds scholarship who is awarded a scholarship that may not be stacked must
necessarily accept that scholarship and refuse the scholarship offered by the
Fonds.
Note that
the Fonds ceases to make instalment payments to its scholarship holders who are
offered financial support by one of the agencies with which stacking of
scholarships is prohibited from the time such funding is offered. If a
scholarship for which stacking is prohibited is offered to you in the same fiscal year as the
scholarship of the Fonds, you must refund the Fonds for the amounts already
granted (fiscal year starts April 1st and ends March 30th).
Fonds scholarship holders must take steps to activate the initial payment of these
scholarships as soon as allowable under these agencies’ rules to ensure
continuity in their financial support.
Partial
stacking
When the
Fonds awards a scholarship of longer duration than a scholarship for which
stacking is prohibited, the student may receive a complementary scholarship to
make up the difference in duration between the two forms of support when the
external scholarship expires. Partial stacking can never exceed the maximal
duration of financing such as described in the section 3.4
Duration of financial support.
Similarly,
when the Fonds awards a scholarship with a higher annual value than that of a
scholarship for which stacking is prohibited, the student may receive a
complementary scholarship to make up the shortfall in financial support for the
duration of the scholarship offered by the Fonds.
Allowable
stacking
Candidates
who receive a scholarship from another source, including universities, research
chairs, consortiums, private international and foreign foundations, and
governments of other Canadian provinces and of foreign governments, may combine
this support with a Fonds scholarship if allowed under these agencies’ rules
governing stacking. When a stacking limit is imposed by the funder, the Fonds reduces
the value of its scholarship to enable the scholarship recipient to qualify for
the full value of the external scholarship.
Loans and
bursaries from the Aide
financière aux études of the Ministère de l'Éducation, du Loisir et
du Sport du Québec (MELS) may be stacked with Fonds scholarships.
Special
case
Applicants
awarded a scholarship under the Actions concertées program of the Fonds Société
et Culture and who hold a regular Master’s or doctoral scholarship must choose
between the two.
Note that you
cannot defer payment of an instalment to receive another scholarship for which
stacking is prohibited.
If you
receive an external scholarship which can be stacked with the scholarship we
offer you, you must verify whether the other granting agency allows you to
accept the Fonds Société et Culture scholarship, either in whole or in part.
|
3.7
Remunerated work |
|
|
|
3.7.1
Employment |
|
You must
work full time on your research program or internship. However, you may accept
employment of up to 150 hours per academic term, provided your research
director does not object and your employment does not interfere with your
studies. This rule does not apply to parental leave that prohibits working. For
the purposes of this rule, teaching a 45-hour college
or university-level course is deemed equivalent to 150 hours of employment.
Note that one 45-hour teaching assignment given to two groups constitutes two
teaching assignments and the scholarship holder is therefore not eligible to
receive the scholarship payment.
If you are
employed for more than 150 hours during a given academic term while remaining
in the program full time, you relinquish the scholarship payment for that term,
but you retain your right to the scholarship for the remaining allowable payments.
Furthermore, you may avail yourself of the rule allowing deferral of a
scholarship payment (see section 3.8.1 Acquisition of
relevant experience).
The salary
you receive to work exclusively on your research project is considered a
scholarship for which stacking is permitted. The salary must be indicated in
the «Déclaration de revenus d'emploi» section of your request for instalment
forms. Please select the «Salaire pour mon projet de recherche» option in the
pulldown menu of the electronic form. If the salary is for more than 150 hours
per term, your director of studies must mail or e-mail (bourses.sc@frq.gouv.qc.ca) the
Fonds a letter confirming that you are being paid a salary for working
exclusively on your research project. This salary for research project can be
cumulative to the 150 paid working hours allowed for each semester.
|
3.7.2 Internship |
|
You may
receive a scholarship payment during an internship, whether or not it is
remunerated, provided your research director does not object. It must be indicated
in the « Déclaration de revenus d'emploi » section of your request
for instalment form. Your research director must mail or e-mail (bourses.sc@frq.gouv.qc.ca) the Fonds a letter in
support of your application.
Note that,
when receiving compulsory non-credit training as part of your program or for
which research credits will not be granted, you can enrol as a part-time
student if the internship is full time. Your research director must mail or
e-mail (bourses.sc@frq.gouv.qc.ca) the Fonds a letter
confirming that the internship is full time.
|
3.8
Deferral of payment or interruption of scholarship |
|
|
|
3.8.1
Acquisition of relevant experience |
|
For each
full year of funding by the Fonds, your scholarship may be interrupted for one
academic term to enable you to acquire relevant experience (work with a
research team, teaching experience in your field of study or research, language
training, etc.). Payment of this instalment is deferred to the end of your financial
support period. You are not required to enrol full time in your program for
this term, provided the rules of the institution allow this. To take advantage
of this measure, complete the «Demande de modification ou de mise à jour du
dossier» form. Your research director must mail or e-mail (bourses.sc@frq.gouv.qc.ca) the Fonds a short letter explaining the relevance of the paid
activities you intend to carry out. You cannot use this provision for your
first instalment payment if your first academic term is the next winter because
funding must begin by January. Note that this provision cannot be used to
accept a scholarship for which stacking is prohibited. Deferral of instalment to acquire
relevant experience can be consecutive if approved by research director.
Exception
for BMP scholarship:
If you are the holder of a workplace scholarship (BMP), section 3.8.1 does not
apply.
|
|
The Fonds
allows temporary interruption of studies due to illness (without scholarship
payments). However, once your university no longer
allows these leaves, the Fonds ceases to carry forward sick leave instalments.
To obtain the remaining payments, you must fulfill the requirements for using
the scholarship.
The Fonds
allows temporary interruption of studies for up to two years (without
scholarship payments) for scholarship holders with significant family obligations
(primary caregiver, education of children, etc.) if permitted by your
university and if your research director is duly informed.
In all
cases, you are required to complete and submit the «Demande de modification ou
de mise à jour du dossier» form, indicate the length of the interruption of
studies and the reason for your request, and attach a medical certificate,
where applicable. The Fonds reserves the right to refuse any request that is
not sufficiently justified.
|
3.8.3
Parental leave |
|
If you
interrupt your studies for the birth or adoption of a child, you may request
parental leave. The Fonds authorizes parental leave if your university allows
it and your director is duly informed.
You must
apply for parental leave by completing the «Demande de
modification ou de mise à jour du dossier» form and provide a
copy of the medical certificate attesting to the pregnancy or copy of the proposal for adoption and,
in due time, your child’s birth or adoption certificate, as well as proof of
interruption of enrolment in your university. Furthermore, you can not accept
any employment during all the duration of your parental leave.
Parental
leave may not exceed twelve months, or the equivalent of three academic terms.
It may begin during the term the birth is expected and end no later than one
year after the child’s birth.
Note that
only one parental leave is granted per child, even if both parents are Fonds
scholarship holders. The parents may arrange and share the leave at their
discretion.
Paid
parental leave
During your
parental leave, an added instalment is available for four months, or the
equivalent of one academic term. The parental leave granted must be issued
within the duration of financial support.
To take advantage
of this term of paid parental leave, you should have received at least one
instalment from the Fonds, or, in the case of partial stacking, from a federal
granting agency.
Note that
only one term of paid parental leave is granted per child, even if both parents
are Fonds scholarship holders.
To be
eligible for this benefit, you must not be enrolled in a study program or be
gainfully employed. Furthermore, in the case of a
complementary scholarship, the paid parental leave term from the Fonds cannot
be granted to NSERC or SSHRC scholarship holders who receive an allowance for
parental leave from either of these agencies. These scholarship holders must
take the paid leave offered by the federal agency. You may extend parental
leave by an additional eight months without pay if your university permits it.
Parental
leave paid by the Fonds can be combined with benefits from Québec's new
parental insurance plan. Information about the Québec Parental Insurance Plan
(the French acronym is RQAP) is available at http://www.rqap.gouv.qc.ca/
.
Note that
the Fonds scholarships are not insurable income as defined by the RQAP. You cannot
receive RQAP allowances if the Fonds scholarship is your only income.
|
|
|
|
|
Scholarship holders
must claim their scholarship instalment or request its deferral before the
dates indicated in section 2.4 (Request for instalment)
or section 3.8 (Deferral of payment or interruption of scholarship).
The Fonds cancels instalments if they are not claimed or deferred within two
months of the beginning of the academic term. The Fonds may terminate a
scholarship if an instalment has not been claimed (or deferred) for two
consecutive terms.
|
|
3.10
Withdrawal from program |
|
If you
withdraw from your study program during the academic term or if you decide to receive
training on a part-time basis, you are no longer
eligible for a scholarship and you must reimburse the current instalment in full.
Notify the Fonds by submitting the «Demande de modification ou de mise à jour
du dossier» form.
|
|
3.11
End of master's or doctoral program and obtaining a degree |
|
If you have
submitted your Master’s thesis and are awaiting correction, or if you have
submitted your doctoral dissertation but have not yet defended it, you remain
eligible to receive one instalment of your scholarship. You must be enrolled
full-time in your program to qualify. However, payment must be made within the
duration of the scholarship originally awarded. During the period covered by
the instalment, you may accept employment for more than 150 hours. To
request the instalment, you must send us proof that you have submitted your
thesis or dissertation as soon as this occurs, and your director must confirm
his approval by e-mail (bourses.sc@frq.gouv.qc.ca)
or
regular mail.
|
|
3.12
Confirmation of scholarship |
|
After
confirming acceptance of the scholarship, you will have access to a printable confirmation of scholarship. The confirmation
indicating the real amount of your scholarship is available in both French and
English in the «Dossier du boursier» section.
|
|
CHAPTER
4 – CHANGE IN CONDITIONS OF SCHOLARSHIP |
|
To make any
changes in the conditions of your scholarship, you must apply to the Fonds
using the «Demande de modification ou de mise à jour du dossier» form in
your «Dossier du boursier».
|
|
4.1
Change in study program |
|
If your new
study program is within the same discipline as the program for which you made
the scholarship application, the change is usually authorized. (The Fonds asks the
committee that evaluated your application to compare the two programs.) Any
change must comply with Fonds Société et culture research areas.
For
example :
- Change within a field of study
If you
receive a Fonds Société et culture psychology scholarship to conduct social
psychology research and you decide to change to research on basic cognitive
processes, your application will be referred for evaluation to the Fonds Nature
et technologies, which is responsible for this area of research. The Fonds Société
et culture cannot continue to grant your scholarship. There can not be any scholarship
transfers between
Québec’s three research funds. You will have to submit a
new application to the Fonds Nature et technologies next fall competition to receive a
financial support. For information on the areas of responsibility of the
various Québec research funds (Fonds de recherche du Québec), visit their respective Web sites.
- Change in disciplines
If you
receive a literature scholarship (committee 11A) and you now want to do a
Master’s in philosophy (committee 07B), your application will be refused
because this discipline involves a different committee than the one that
evaluated your original application. (Click here for the list of committees).
However, exceptions may be made. To request an exception, complete a «Demande
de modification ou de mise à jour du dossier» form in your «Dossier du
boursier». It will be studied and you will be informed of the decision.
If you
receive a Fonds Société et culture Master’s scholarship, you cannot change from
your current program to a vocational program. The Fonds cannot continue to
grant the scholarship if your program has fewer than one third of the research
credits identified as such in the program rules.
If you
receive a scholarship in criminology to study penology and you want to change
to research on sexual delinquency, the change will be authorized because the
same committee evaluates applications in both disciplines. (Click here for the list of committees).
- Change in subjects
If you
pursue the subject of research and study described in your original application
but for administrative reasons, you enrol in a department that usually forwards
its applications to a different Fonds evaluation committee, your scholarship
will continue to be granted if the subject of research remains the same. For
example, if your subject of research and study is political sociology but your
program is offered in a political science department, your scholarship will be
maintained because your project still falls within the original area of
research, namely, political sociology. To make a change in research project,
see 4.4 (Change in research project) for the specific
conditions involved.
|
|
4.2
Change in place of study |
|
Since there
are no restrictions on place of study for Canadian citizens, a change is
generally accepted for Master’s and doctoral scholarships when the research and
study program is deemed equivalent. However, the scholarship holder must
maintain his Canadian citizenship and residency in Québec within the meaning of
the Health Insurance Act,
the Regulation respecting
eligibility and enrolment of persons with respect to the Régie de l’assurance
maladie du Québec, and the Income
Tax Act and Regulations of Québec, for the duration of his
scholarship. Scholarship holders from francophone and Acadian communities in
the Bourses du Québec en matière de francophonie canadienne (C7) program must
agree to maintain their Canadian citizenship (or permanent resident status) and
residency in a Canadian province other than Québec for the duration of the
scholarship, besides
complying with the program rules pertaining place of study.
For
permanent residents of Canada, the request for change will be accepted provided
the studies or the internship take place in Canada.
|
|
4.3
Change research director |
|
If you
continue in the study program and your research project has not changed, a
change of research director will be authorized automatically.
|
|
4.4
Change in research project |
|
Master’s
level
You must
submit your research project when you complete your first progress report. If
there are any changes after this report, you must complete a «Demande de
modification» form, include the new project, and demonstrate that it is
equivalent to the former project.
Doctoral level
You
must first complete a «Demande de modification» form in which you specify only the
following: whether or not you will remain in the same field, in the same
department, at the same university and with the same director, and the reasons
for changing the initial project. Then you must send to this e-mail address
: bourses.sc@frq.gouv.qc.ca
your new
project as an attached document and demonstrate that the new project is
equivalent to the former project (provide the equivalent of the «Description du
projet de recherche» research project description section of the scholarship
application form). Before authorizing the change, the Fonds must ensure that
the change will not affect the evaluation you received.
|
|
4.5
Change in level of study |
|
Beginning
a doctoral program after completing a Master’s program (programs B1, A2, C7 and
N1 – Master’s)
If you completed a Master’s
program and are beginning a doctoral program, you may use only one remaining
Master’s scholarship instalment for which you qualify to start your doctoral
program. You must submit a request for change by selecting «Changement de
niveau» in the pulldown menu. To take advantage of this instalment, you should
not have received an offer of scholarship for your doctoral program. You are
also required to submit a copy of the offer of admission to the doctoral
program. To receive doctoral scholarship instalments, you must receive an offer
of financial support from a Fonds doctoral scholarship competition. Scholarship holders from francophone
and Acadian communities of the Bourses du Québec en matière de francophonie
canadienne (C7) program, during all the duration of scholarship are required to
maintain their Canadian citizenship (or permanent resident status) and to
remain residents of a Canadian province other than Québec, besides respecting
the conditions of place of studies of the program.
Fast-tracking
to the doctoral level without a Master’s degree (programs B1, A2, C7 and N1 – Master’s)
If you have
fast-tracked to the doctoral level without a Master’s degree, you may use the
remaining instalments for which you qualify to start your doctoral program. However,
to use these instalments, you should not have received an offer of scholarship
for your doctoral program. You must submit a request for change by selecting
«Changement de niveau» in the pulldown menu. You are also required to submit a
copy of the offer of admission to the doctoral program and a letter from the
dean of studies of your program confirming that no Master’s degree was awarded.
Your
research director can send the letter by post or e-mail to: bourses.sc@frq.gouv.qc.ca. To receive
doctoral scholarship instalments, you must receive an offer of financial
support from a Fonds doctoral scholarship competition. Scholarship holders from
francophone and Acadian communities of the Bourses du Québec en matière de
francophonie canadienne (C7) program, during all the duration of scholarship
are required to maintain their Canadian citizenship (or permanent resident
status) and to remain residents of a Canadian province other than Québec,
besides respecting the conditions of place of studies of the program.
Beginning
a postdoctoral program after completing a doctoral
program (programs B2, A2, C7 and N1 – doctorate)
After you have obtained a doctorate, you may convert a single unused doctoral scholarship instalment to begin a postdoctoral research internship. To take advantage of this instalment, you should not have received an offer of scholarship for your postdoctoral research internship. The conditions are the same as those that apply to the postdoctoral fellowship. You must therefore choose a location that complies with program rules and be present on site. You must submit a request for change by selecting «Changement de niveau» in the pulldown menu. You must also submit a copy of the letter of invitation from the host location. Your internship supervisor must send the Fonds confirmation of your presence on the internship site, when applicable. However, to obtain payment of the postdoctoral fellowship, you must receive an offer of financial support from a Fonds postdoctoral fellowship competition. Scholarship holders from francophone and Acadian communities of the Bourses du Québec en matière de francophonie canadienne (C7) program, during all the duration of scholarship are required to maintain their Canadian citizenship (or permanent resident status) and to remain residents of a Canadian province other than Québec, besides respecting the conditions of place of studies of the program.
|
|
CHAPTER 5 - FINANCIAL ASSISTANCE FOR INTERNSHIPS (DOCTORAL SCHOLARSHIPS B2, A2) |
|
|
|
|
|
A doctoral scholarship holder registered at a Québec university at the
doctoral level that wishes to undertake a research internship at a scientific
institution outside Québec, can apply to the program for financial
assistance for internships (Aide financière pour stage). The evaluation process is rigorous and awards are merit-based.
Financial assistance for an
internship has three main objectives :
- Contribute to the dynamism of
the programs Québec universities offer by enabling scholarship holders to
pursue their doctoral studies in Québec, while benefiting from a stay in a
different research environment outside Québec.
- Encourage the mobility of
doctoral level scholarship holders by giving them the opportunity to gain
experience in an intellectually enriching, leading-edge scientific environment
by allowing them to discover new perspectives in their chosen area of
research and to develop new collaborative possibilities.
- Provide an added value to the
doctoral training of the scholarship holder through mobility and
international collaboration.
|
|
5.2
Application deadlines |
|
There are
three annual competitions. Application deadlines are January 15, May 15 and
September 15 of each year.
Your
application must be mailed to the following address and postmarked no later than
January 15, May 15 or September 15.
Aide
financière pour stage
Fonds Société et culture
140, Grande Allée Est, bureau 470
Québec (Québec) G1R 5M8
|
5.3
Eligibility requirements
|
|
|
|
5.3.1
General rules |
|
The proposed
internship must take place during the period covered by the Fonds doctoral
scholarship. If you hold a regular scholarship (less than $25,000 per annum)
from the SSHRC, NSERC or CIHR along with a Fonds
scholarship, you are eligible for the program. Note that holders of a Canada Graduate Scholarships (CGS-doctoral awards) or Vanier Scholarships are not eligible for the internship financial assistance program.
You must be
enrolled at a Québec university in a doctoral program.
The
internship must be recognized and authorized by the doctoral program and by the
director.
|
5.3.2
Restrictions |
|
If you are
in your first year of doctoral studies, you must demonstrate that the subject
you plan to investigate is properly identified and that your academic work will
be completed when you undertake the internship.
Internships
aimed solely at pursuing course work or seminars are not eligible. The
candidate must clearly demonstrate the nature of the scientific activities in
which he will participate.
An
internship that is part of a graduate degree program
(DEA) is not eligible.
You are not
eligible if you are a scholarship holder in one of the following programs:
Bourses du Québec en matière de francophonie canadienne (C7), Bourses en milieu
de pratique or Bourse Frontenac.
See section 5.9 Rules governing stacking of scholarships.
|
5.3.3
Eligibility period of internship
|
|
For the
January 15 competition, the internship must begin by the following December 30
at the latest. For the May 15 competition, the internship must begin by the
following April 30 at the latest. For the September 15 competition, the
internship must begin by the following August 30 at the latest.
|
5.3.4
Location of internship |
|
The
internship indicated in the application must be conducted outside Québec. The
internship cannot be carried out at the institution to which the research director
or co-director belongs. The co-tutoring institution is not eligible.
|
5.3.5
Scientific supervision |
|
Scientific
supervision of the internship must be the responsibility of a researcher other
than your research director or co-director. This researcher must belong to an
institution or agency located outside Québec.
|
5.3.6
Enrolment |
|
During the
internship, you must continue to be enrolled at your Québec university. You are
also to be supervised by your research director or director of studies.
|
5.3.7
Number of internships allowed |
|
Only one
internship per scholarship can be funded during the duration of financial
support. If your application is rejected, you may submit a new application the
next competition provided you continue to satisfy eligibility requirements and
the conditions governing use of the scholarship.
|
5.3.8
Duration of internships |
|
The
internship must last at least three months. However, it may be extended to
twelve months, provided, in the opinion of the evaluation committees, your
project justifies the extension. The internship may be carried out in separate
segments, but only one return trip will be reimbursed.
Internships
completed by the application deadline are not eligible.
No extension of the internship will be granted following the evaluation committee's decision. The
evaluation committee’s decision regarding the duration of the internship is
final.
|
|
5.4
Application form and required documents
|
|
To complete
your application, you must submit the following :
- A
duly completed Application form;
- An
update of your file («Demande de modification ou de mise à jour» form) if
you are a federal government scholarship holder and if you have not
informed the Fonds of the changes made to the research project;
- A
letter of support from your director using the form for that purpose;
- Written
acceptance from your supervisor at the host institution providing a detailed description of the scientific support provided. The letter can be written in French or in English;
- An
up-to-date transcript of your doctoral program records;
- If
your internship is at a corporation or a
government institution and from which you are receiving material or financial
support, please describe that support in detail.
Your
complete application must be sent to the scholarship service of the Fonds and
postmarked no later than January 15, May 15 or September 15. Incomplete
applications will not be evaluated.
|
|
5.5
Application assessment
|
|
Applications
will be evaluated according to the following criteria and weighting
scale :
- Quality of the application (6 points)
- Relevance of the internship (8 points)
- Appropriateness of the host location with respect to
the field of studies (6 points)
The
following are the suggested criteria for determining the quality of
applications :
- Advancement
of studies since the beginning of the doctoral program (transcripts and
progress reports, where applicable).
The
following are the suggested criteria for determining the relevance of the
internship :
- Quality
of the internship;
- Relevance
of the research project submitted in the doctoral scholarship application
with respect to the proposed internship;
- Added
value of the internship;
- Recommendations
from university authorities;
- The
feasibility of the time frame, given the targeted objectives.
The
following are the suggested criteria for determining the appropriateness of the
host location :
- The
quality of the research environment;
- The
relevance of the scientific support and supervision offered by the host
institution.
Eligible
applications are submitted to a multidisciplinary evaluation committee, which
analyzes all applications received on a comparative basis using the evaluation
criteria in force. It also recommends the funding period based on the proposed
time frame and the objectives of the internship. Consequently, the recommended
length of the internship may be less or more than the applicant requested.
The
evaluation committee makes recommendations for each application received. Only
the most deserving candidates receive funding.
|
|
5.6
Funding decisions notifications
|
|
For
applications received by January 15, notices are sent in mid-March.
For
applications received by May 15, notices are sent in early July.
For
applications received by September 15, notices are sent in early November.
|
5.7
Visa requirements |
|
If your
internship is granted, you must contact the consulate or embassy of the host
country to enquire about visa requirements.
|
|
5.8
Description of financial assistance
|
|
In addition
to the allowance for tuition fees, the maximum amount reimbursed for indexed
living expenses and travel expenses is $20,000.
If the
committee grants you an internship, you can claim the following expenditures, provided
they are not reimbursed by any other organization.
|
5.8.1
Tuition fees |
|
Tuition fees
paid to your host institution will be reimbursed to a maximum of $4,000. When
calculating the amount owed, the Fonds considers tuition fees only and does not
include enrolment fees or membership fees for student associations, etc. You
must submit official receipts.
|
5.8.2 Travel allowances |
|
The cost of
return economy-class travel by plane, train or bus to the location of your
internship will be reimbursed upon presentation of a copy of your ticket (paper or e-ticket), along with a
detailed invoice. Note that only return tickets indicating a city of departure
on the outward leg identical to the city of arrival on the return will be
considered for full reimbursement. In the case of one-way tickets, only one
ticket, the most expensive one, is covered. Expenditures for travel to or from
train or bus stations and airports are reimbursed on presentation of supporting
documents.
If you
travel by car, the amount payable is $0.43 per kilometre to a maximum equal to
the price of return economy airline fare. Car expenses are payable upon
presentation of two service station receipts, one issued at the start of the
trip and the other at your destination, stating the kilometre reading on the
odometer.
Only one return trip is payable even
if your internship is carried out in separate segments. Only cost of a return
trip to the site of the internship can be reimbursed. No additional amount to
cover any other travel expenses is paid during the internship.
No
additional amount is paid to cover other expenditures such as travel expenses
for a spouse or dependants, moving personal effects or transporting research
material.
|
5.8.3 Living expenses |
|
A lump-sum
allowance of $1,500 per month is granted for living expenses, indexed to the
cost of living at the location of your internship. Payment is made upon receipt
of an attestation from your internship supervisor specifying the start date and
the completion date of the internship. The indexation of living expenses to
cost of living may not, in any case, authorize a total reimbursement of living
and travel expenses greater than the maximum of $20,000.
|
5.9
Rules governing stacking of scholarships |
|
In addition
to the rules governing stacking described in section 3.6,
if you receive financial support for an internship, you are not eligible for
the Soutien aux cotutelles Québec-France program or other Government of Québec
mobility programs during the same period. Students funded under the mobility
support program (Ministère de l'Éducation, du Loisir et du
Sport in collaboration with universities) can claim only the difference between
the value of the mobility scholarship and funding received under the internship
financial assistance program.
|
5.10
Internship report |
|
If you
receive financial support for your internship, you are required to produce and
submit to the Service des bourses of the Fonds a two- or three-page report no
later than one month after your return. The report should summarize the work
done during your internship and outline the extent to which you achieved the
objectives you had set. You must have submitted your internship report to
receive the last instalment of your reimbursement.
|
CHAPTER
6 – EXTRACTS FROM APPLICABLE LEGISLATION, POLICIES AND RULES RELATED TO ETHIC (French version only)
|
|
|
6.1
Principe général |
|
Tout en
affirmant que la recherche constitue un élément essentiel pour assurer le
développement de la société, le Fonds reconnaît que l'avancement des
connaissances ne doit jamais prévaloir sur le bien-être et l'intégrité de
l'individu et de la collectivité.
Les
documents intitulés «Règles générales communes» ainsi que «Politique d'éthique»
sont à la base des informations contenues dans les sections 6.2 et 6.3. Les
sections 6.4 et 6.5 sont des extraits de la Loi
sur le ministère du Développement économique, de l'Innovation et de
l'Exportation (L.R.Q., c. M-30.01) et de la Loi sur l'accès aux documents des
organismes publics et la protection des renseignements personnels (L.R.Q.,
c. A-2.1). Nous vous invitons à consulter ces documents disponibles sur le site
Web du Fonds Société et culture.
Tout projet
impliquant des sujets humains, des produits du corps ou des animaux requiert
obligatoirement l'approbation d'un Comité
d'éthique de la recherche (CÉR), à moins de justification contraire
précisée par les chercheurs dans la description du projet. Le versement de la
bourse est conditionnel au dépôt au Fonds du certificat d'éthique et des
documents qui s'y rattachent. Pour la recherche impliquant des animaux, les
règles du Conseil canadien
de protection des animaux (CCPA) doivent être rigoureusement
respectées.
|
6.3
Recherche utilisant des sujets humains, présentant des risques
environnementaux ou exigeant l'utilisation d'animaux |
|
Le Fonds
demande aux étudiants qui bénéficient d'une bourse de consulter les documents
mentionnés ci-dessous et de se conformer aux directives suivantes :
pour les recherches
impliquant des sujets humains ou présentant des risques biologiques :
- Consulter
le document suivant : Instituts de recherche en santé du Canada, Conseil
de recherches en sciences naturelles et génie du Canada et Conseil de
recherches en sciences humaines du Canada. Énoncé de politique des trois conseils : Éthique de
la recherche sur les êtres humains, 1998.
pour les recherches
requérant des substances radioactives :
- les
chercheurs et les étudiants qui prévoient utiliser des substances
radioactives doivent connaître et appliquer tous les règlements,
procédures et précautions de sécurité de la Commission de contrôle de
l'énergie atomique du Canada.
pour les recherches
requérant des substances dangereuses :
- les
chercheurs doivent veiller à ce que leurs étudiants, leurs assistants de
recherche et le personnel de leurs laboratoires soient informés des
risques que comportent les substances utilisées dans le cadre de la
recherche. Chaque utilisateur doit recevoir une formation adéquate pour les
manipuler.
pour les recherches
exigeant l'emploi d'animaux :
- les
chercheurs, leurs étudiants, leurs assistants de recherche et le personnel
des laboratoires qui se servent d'animaux pour réaliser leurs recherches
doivent se conformer aux règles décrites dans Le manuel sur le soin et l'utilisation des animaux
d'expérimentation et ses addendas
publiés par le Conseil
canadien de protection des animaux (CCPA), vol. 1 (1993)
et vol. 2 (1984).
L'établissement
doit se conformer aux directives du Conseil canadien de protection des animaux
touchant la fourniture d'installations adéquates pour l'hébergement et le soin
des animaux et établir des comités locaux de protection des animaux pour
évaluer et contrôler les recherches exigeant l'utilisation d'animaux.
Dans le cas
où il est informé du non-respect de ces diverses directives, le Fonds se
réserve le droit de suspendre les versements aux chercheurs et aux étudiants
concernés jusqu'à ce que les correctifs nécessaires soient apportés.
En cas
d'inconduite scientifique ou de manquement à l'éthique relativement à
l'utilisation des fonds publics, le Fonds veillera à ce que des enquêtes soient
conduites à sa satisfaction et imposera des sanctions, si la situation l'exige.
En vertu de
la Loi sur le ministère du
Développement économique, de l'Innovation et de l'Exportation
(L.R.Q., c. M-30.01), un demandeur qui donne une information fausse ou
trompeuse en vue d'obtenir ou de faire obtenir une aide financière commet une
infraction et est passible d'une amende. S'il est reconnu coupable, il ne peut
obtenir une aide financière pour une période de cinq ans.
Dans le cas
où une personne morale commettrait une infraction, un administrateur ou un
représentant de cette personne morale qui avait connaissance de l'infraction
est réputé être partie à l'infraction et est également passible d'une amende, à
moins qu'il n'établisse à la satisfaction du tribunal qu'il n'a pas acquiescé à
la commission de cette infraction.
Le Fonds se
réserve le droit d'imposer toute sanction ou de prendre toute mesure
supplémentaire jugée utile ainsi que d'entamer des recours pour obtenir le
remboursement de sommes frauduleusement obtenues et la réparation des dommages
subis.
Le Fonds
n'est responsable d'aucun dommage direct ou indirect, résultant du traitement
qu'il effectue, de toute demande de bourse, de subvention ou autre et, sans limiter
la généralité de ce qui précède, n'est responsable d'aucun dommage direct ou
indirect, découlant de la divulgation non autorisée par le Fonds, de
renseignements faisant partie du dossier d'un candidat. En effet, malgré toutes
les précautions prises par le Fonds afin de préserver le caractère confidentiel
d'informations qui doivent le demeurer, il peut arriver qu'en certains pays où
l'information est communiquée, elle ne puisse bénéficier des procédés de
protection tels que les procédés de cryptographie asymétrique, déchiffrement ou
autres.
|
6.7
Loi sur l'accès aux documents des organismes publics et sur la protection des
renseignements personnels |
|
Le Fonds
de recherche du Québec - Société et culture est assujetti à la Loi sur l'accès aux documents des
organismes publics et sur la protection des renseignements personnels
(L.R.Q., c. A - 2.1) (Loi sur l'accès).
Dans le
contexte des activités du Fonds, il est important de noter que :
- les
renseignements personnels et scientifiques exigés sont utilisés pour
l'évaluation des demandes d'aide financière, pour la gestion des
programmes du Fonds et des crédits alloués ainsi que pour l'évaluation
interne et externe de ses programmes. Ces renseignements sont obligatoires
pour permettre l'analyse et l'évaluation des demandes d'aide financière; à
défaut de fournir toutes les informations prévues au formulaire, le Fonds ne
pourra procéder à l'étude de la demande;
- les
personnes qui ont accès aux renseignements recueillis par le Fonds sont
les membres des comités d'évaluation, les experts externes, les
partenaires des programmes Actions concertées, ainsi que le personnel autorisé
au sein du Fonds. Il en va de même pour les membres des comités d'études,
les chercheurs et les consultants effectuant par exemple des évaluations
de programme ou d'autres travaux liés à la planification des programmes du
Fonds;
- le
contenu des demandes de subventions, tant au chapitre des renseignements
personnels qu'à celui des informations relatives aux travaux de recherche
est confidentiel et n'est communiqué qu'avec le consentement de la
personne concernée ou du signataire de la demande ou conformément aux
dispositions prévues à la Loi sur l'accès;
- les
évaluations obtenues auprès d'experts externes ou produites par un comité
d'évaluation sont considérées et traitées de façon confidentielle par le Fonds
et sont communiquées, le cas échéant, conformément aux dispositions de la
Loi sur l'accès ou sur un ordre de la Cour;
- toute
personne a le droit d'accès aux renseignements personnels qui la
concernent et qui sont détenus par le Fonds. Elle peut exiger de faire
corriger tout renseignement personnel qui s'avère inexact, incomplet ou
équivoque ou dont la collecte, la communication ou la conservation ne sont
pas autorisées par la loi;
- les
requérants peuvent s'adresser au responsable
de l'accès du Fonds
pour obtenir des informations sur les procédures d'accès, la protection
des renseignements personnels et les droits de recours prévus par la Loi
sur l'accès.
|
|
List
of evaluation committees |
|
(Click here for the list of committees).
Summary table - Rules
governing stacking
B1, B2, A2, C7 and N1 scholarship programs
|
Equal duration and
value |
If the Fonds
scholarship is of equal value and duration: Stacking prohibited |
|
Master’s or doctoral scholarship from federal or provincial (Québec) departments or agencies or from public charitable foundations. |
You must accept these scholarships and decline the Fonds scholarship. Fonds Société et culture doctoral scholarship holders remain eligible for the financial assistance for internships if the above scholarships do not exceed $25,000 a year. |
|
Equal value or less and longer
duration |
If the Fonds
scholarship is of longer duration: Complementary
scholarship |
|
Master’s or doctoral merit scholarship from federal or provincial (Québec) departments or agencies or from public charitable foundations. |
Accept both scholarships. The Fonds will grant a complementary scholarship to make up the difference in duration when the external scholarship expires. |
|
Equal or greater value and equal
or longer duration |
If the value of the
Fonds scholarship is greater: Complementary scholarship |
|
Master’s or doctoral merit scholarship from federal or provincial (Québec) departments or agencies or from public charitable foundations. |
Accept both scholarships. The Fonds will grant a complementary scholarship to make up the difference in value and/or duration. |